CEA Bylaws

CEA Bylaws, as ammended, October 10, 2006

ARTICLE ONE   Name, Purpose, Objectives, and Mission Statement

Section 1.01  Name

The name of this association shall be Cuyamaca Equestrian Association (hereinafter referred to as CEA).

Section  1.02  Purpose

CEA  (Cuyamaca Equestrian Association) shall be a non-profit organization.  If and when this organization becomes defunct, any assets on hand at that time shall be assigned to another non-profit organization and /or sold and all monies assigned to a non-profit organization.

Section 1.03 Objectives

The CEA will work with California Department of Parks and Recreation to assist with needs pertaining to equestrian camping , trails and trailheads in the State Park.

Section 1.04  Mission Statement

The CEA’s mission is to promote and preserve equestrian use and recreation in Cuyamaca Rancho State Park, and to serve as a liaison between equestrian communities and the California Department of Parks and Recreation.

ARTICLE TWO  Members

Section 2.01 Classes of Membership

The organization shall have 4 classes of membership.  No Member shall have any interests or property rights in the assets of the organization.

A. Organization in Good Standing
An Organization in Good Standing (OGS) is defined as an established organization interested in equestrian camping, trails and trailheads in Cuyamaca Rancho State Park and surrounding areas.

B. Member in Good Standing
A Member in Good Standing (MGS) is defined as a member of an OGS, and is further defined as a designated representative of the OGS to CEA.  Up to four (4) MGS of an OGS may be designated as representatives to CEA. A MGS may be elected to the Board of Directors.

C. Member at Large
A Member at Large (MAL) is defined as a member of an OGS not otherwise designated as a MGS.  A MAL may be elected to the Board of Directors.

D. Single Equestrian Participant
A Single Equestrian Participant (SEP) is defined as an interested equestrian not affiliated with or representative of an OGS.  A SEP may be elected to the Board of Directors.

For notification purposes, the OGS, MGS, and SEP will be considered the General Membership.

Section 2.02  New and Renewal of Memberships

The Board shall vote on new OGS and SEP acceptance.

Section 2.03 Revocation of Membership

A. Basis of Revocation:

a. Violation of the bylaws of CEA

b. Conduct detrimental to the best interest of CEA

c. Membership not in good standing in accordance with the bylaws as prescribed

d. Lewd or immoral conduct

e. Misconduct or abuse of horses equids or other animals

B. Action of Revocation: 
When CEA determines that there is a basis for revocation and after an investigation it deems necessary or desirable, the CEA, by a 2/3 vote of all Board Members and ratification at a general membership meeting, may suspend or revoke a membership.  A notice of the revocation shall be sent by US Mail, Registered or Certified, to the most recent address of the member as shown on the CEA records, setting forth the termination and the reasons therefore. Revocation shall take effect upon receipt of notification.  All membership benefits and privileges shall be surrendered.  Any dues paid by the member prior to such revocation shall remain with the CEA.

C. Reinstatement of membership:
A revoked membership may be reinstated and such person or organization be made once again a member by a majority vote of the Board of Directors.

ARTICLE THREE  Meetings

Section 3.01 Membership Meetings

Meetings of OGS, MGS, SEP and MAL shall be known as Membership Meetings.  They shall be held as designated upon proper notification.  The Secretary will make copies of the meeting minutes available to the General Membership upon request.

Section 3.02 Board of Directors Meetings

The Board of Directors (Board) shall meet as business necessitates. Electronic meetings may be held. The Secretary shall record the minutes of each meeting and distribute the minutes to the Directors at least seven (7) days prior to the next scheduled Board meeting.

Section 3.03  Notice of Meetings

The General Membership of CEA (OGS, MGS, and SEP) shall be given at least seven (7) days advance notice of the time and place of Membership Meetings.

Section 3.04  Quorums

A. A quorum of the Board shall be four (4) Directors.

B. A quorum for the Membership Meeting shall be those OGS that attend the meeting.

Section 3.05 Voting  Measures Procedures

A. A simple majority vote of those present at a Board Meeting is required for a measure to pass.  A unanimous vote is required for a measure to pass at an electronic meeting

B. A simple majority vote of token holding MGS representing OGS  present at a Membership Meeting is required for a measure to pass.

C. The four classes of membership defined below shall be vested with the following voting authority:        

a. Organization in Good Standing (OGS)
Each OGS is entitled to one (1) vote.  Voting will be done by a voting token, to be picked by one of the OGS MGS at the meeting.

b. Member in Good Standing (MGS)
An MGS is not entitled to vote, except as defined in Section 3.05.C.a above.

c.  Member at Large (MAL)
A MAL is not entitled to vote.

d. Single Equestrian Participant (SEP)
A SEP is not entitled to vote.

Section 3.06 Meeting Conduct

Meetings shall be conducted under “Robert’s Rules of Order”, unless in conflict with this document.

ARTICLE FOUR   Directors

Section 4.01  Board of Directors

The management of CEA shall be entrusted to the Board of Directors (Board). The Board shall transact all necessary business.

A. The Directors of the Board are elected by the OGS.

B. The Officers shall be elected by and from the Board.

C. The Board shall consist of seven (7) Directors:  Chairperson, Vice Chairperson, Secretary, Treasurer, Immediate Past Chairperson, and two (2) Directors at Large.

D. Directorships shall be held for a period of two years each on a staggered basis.  Three (3) Directors are elected each year for a two year term. The following year the other three (3) Directors are elected for a two year term.

E. Elections shall take place as follows:

September: 
Statements of candidates sent to the Secretary who will distribute them to the General Membership.

October:
Ballots distributed to the General Membership.

November: 
Ballots counted, and results announced to the General Membership.

January: 
New Board of Directors takes office.

F. In the event of the loss of a Director, the Board shall nominate a Director to fill the vacancy and he/she shall be ratified by vote at the next Membership Meeting. The newly elected Director shall fulfill the term of the Directorship being replaced.

ARTICLE FIVE  Officers

Section  5.01  Chairperson

A. The Chairperson shall be the Chief Executive Officer of the organization and shall have general supervision, direction, and control of the business.

B. The Chairperson shall sign all papers, contracts and documents required and which are proper and necessary to carry on the business of the organization.  All powers and are imposed upon him / her by these bylaws.

C. The Chairperson presides over Membership Meetings and Board of Directors Meetings.

D. The Chairperson only votes to break a tie.

Section 5.02  Vice Chairperson          

A. The Vice Chairperson shall assume the duties of Chairperson in the event of the absence or inability of the Chairperson to act on or at the request of the Chairperson, as vested with all the powers and shall perform all the duties of the Chairperson.

B. The Vice Chairperson shall have such other duties as may be specifically delegated to him / her by the Chairperson or Board of Directors.

Section 5.03  Secretary

A. It shall be the duty of the Secretary to keep a record of all meetings, attend their sessions, and record all votes and minutes of their proceedings in a book or books.

B. The Secretary will make copies of the meeting minutes available to the General Membership upon request.

C.  The Secretary shall be responsible for all written correspondence that may be required in the course of general business, and shall keep a record of it.

Section 5.04 Treasurer

A. It shall be the duty of the Treasurer to receive all monies belonging to the organization, and keep a record of the account for the same.

B. Checks may be signed by the Chairperson, Vice Chairperson or Treasurer.  Only one signature is required.  The Treasurer shall retain copies of all checks.

C. The Treasurer shall keep an account of receipts and expenditures, and will report on the financial condition of CEA at each Board meeting, and will report on the financial condition of CEA to the General Membership following the end of each quarter at the next scheduled Membership Meeting.

ARTICLE  SIX Limitations and Liabilities

Section 6.01  Obligations

A. Under no circumstances shall any officer, member of any committee or member of this organization contract for or incur any obligation to this organization without first having secured authorization from the Board of Directors

B. This organization shall not incur or cause to be incurred any obligation that might subject to liability any other club, group, member, individual, corporation or organization.                    

ARTICLE SEVEN Amendments

An amendment to the By-Laws will first be approved by the Board, then distributed to the General Membership at least 21 days prior to the meeting at which a vote to approve will be taken.

ARTICLE EIGHT Supersession

These Bylaws supersede any and all Bylaws in effect heretofore and annul and supersede any and all prior resolutions inconsistent here with the foregoing Bylaws.

These bylaws were duly adopted at a regular Membership Meeting of this the Cuyamaca Equestrian Association on 10 October, 2006.

Peggy Martin, Chairperson

Linda Eskin, Secretary

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For Reference only:  Original Bylaws, adopted November 2004
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